COVID-19 Practices & Policies

As we open for the Fall semester, the Einstein School is focused on providing a safe and healthy environment that will allow our students and staff to return to in-classroom instruction.  We have spent the last several months adjusting the campus environment and its classrooms to align with CDC and state guidelines, and local public health guidance.   We are committed to offering in-classroom instruction to our students as well as accommodating the remote learning needs of those students for whom the in-classroom experience is not currently consistent with their health needs.  In planning for these two instructional environments, our plan has been guided by recommendations by the CDC and state and local government guidelines and directives.  Regardless of the setting, we will continue to offer students and their families the educational environment and support needed for their success.

Whether students are obtaining instruction in-classroom or through synchronous remote (virtual) or asynchronous remote (distance) learning, all students will continue to use the Canvas learning management system implemented last year.  Students who begin the academic year enrolled in in-classroom instruction may transition to virtual or distance learning if needed for a temporary school closure or due to student/staff illness.  Students desiring to move from virtual learning to in-classroom learning may do so, dependent on classroom availability and academic approval.  Students participating in distance learning may only move to in-classroom instruction at the beginning of a grading period, also dependent on classroom availability and academic approval. All students will experience the same curriculum, support, and grading procedures.

The situation with COVID-19 is constantly evolving, as are plans and measures needed to operate safely. Plans will remain flexible to accommodate potential changes and these guidelines may be modified as needed.

Einstein students choosing a remote learning experience may choose between synchronous (virtual) and asynchronous (distance) learning.

  • Virtual Learning will be provided through live instruction in which the student is connected to the live classroom through Zoom conferencing through their home computer. Students will have a set class schedule and will virtually attend classes according to that schedule each school day. Students will participate in class activities, discussions, and assignments.
  • Distance Learning allows students to access their instruction and assignments and learning resources through Canvas only. Students access learning materials on their own schedule, completing and submitting assignments and activities as assigned. Students and families will have access to staff and teacher support through designated office hours.

There are many changes to in-classroom instruction and new requirements are necessary to ensure everyone’s safety. Einstein classrooms and layouts have been adjusted to increase the space between students. We have purchased new desks and installed protective barriers, and contactless hand sanitizing stations. We have also adjusted the bell schedule and lunch protocols. As with any plan, we need everyone’s cooperation and adherence to the new requirements to be successful in protecting the entire school community.

Students and staff will be asked to follow new procedures when arriving at, inhabiting, and departing the campus. Einstein students, staff, and families are asked to review these requirements and remain in compliance until the COVID-19 crisis has allowed us to return to normalcy.

  • All staff and allowed visitors will be required to complete a daily self-screening form for COVID-19 symptoms prior to arriving on campus. This form is currently required to be submitted daily and is available through Presence, Einstein’s social platform.
  • Students must submit a weekly screening form on Sunday nights. This form is currently required to be submitted weekly and is also available through Presence, Einstein’s social platform. Parents will screen their students daily throughout the week and notify the Einstein School of any changes prior to the student arriving on campus after any such change.
  • Students displaying symptoms of COVID-19 while on campus will be separated from their peers and should be picked up within 30 minutes and no later than 1 hour from the time the campus has contacted the family.
  • Other students will be removed from the classroom and taken to an alternate location on campus (go on a walk outside, move to a different classroom, etc.) so that the classroom can be disinfected.
  • If an individual who has been on campus has tested positive for COVID-19, the Einstein School will work with the local health department, in accordance with applicable federal, state, and local laws and regulations, including individual privacy rights, confidentiality requirements of the Americans with Disabilities Act (ADA), and Family Educational Rights and Privacy Act (FERPA). Areas that are heavily used by this individual will be temporarily closed for cleaning and disinfecting. Disinfx will also be brought in to decontaminate the campus. Depending on the severity of the circumstances, the Einstein School may temporarily move to remote learning.
  • In coordination with the health department, communication will be provided to students who came in close contact with anyone who has tested positive for COVID-19. Close contact is currently defined by the CDC as “within 6 feet of distance for more than 15 minutes”.
  • Students and staff who have tested positive for COVID-19 will be permitted to return to school when they have met the following criteria:
      • Provided written medical clearance to return to campus from a licensed medical professional
      • More than 24 hours have passed since the last fever without using fever-reducing medication
      • Improvement of symptoms (cough, difficulty breathing, etc.)
      • 10 days have passed since symptoms first appeared.

Consistent with Governor Abbott’s current executive order regarding the wearing of masks, the Einstein School is requiring students and staff to wear face coverings as detailed below. This requirement is subject to change. The Einstein School is providing each student and staff member a reusable Einstein face covering. Students and staff may also purchase additional masks and shields through the Einstein Spirit Store. In certain limited instances, a face shield may be used during educational instruction. Students wanting to wear a face shield instead of a mask should make that request to the Director of Student Affairs, and staff may do the same with a request to the Director of Education.

  • Masks include non-medical grade disposable face masks, cloth face coverings (over the nose and mouth), or full-face shields to protect eyes, nose, and mouth.
  • Students and staff will wear face coverings except during lunch (socially distanced from other staff and students) and in settings where recommended social distancing cannot be maintained.
  • To reiterate, students will not be required to wear face coverings while eating but are required to maintain social distancing from others.
  • All face coverings are subject to the Einstein School Dress Code. The Einstein School reserves the right to require the replacement of facial coverings deemed not in accordance with the Einstein Dress Code or that reflect its core values.
  • Individual needs regarding face coverings will be addressed on a case-by-case basis.
  • Families will be responsible for daily cleaning of masks and must supply a face covering should the one provided by the school become unusable or lost.
  • Face shields will not be shared but must remain at school and individuals are responsible for cleaning and sanitizing face shields daily.
  • Students (weekly) and staff (daily) must submit their COVID-19 prescreening forms prior to arriving on campus. Parents may not leave the parking lot until the weekly form is submitted and no health issues are confirmed.
  • Entry is strictly limited to Suite 132 in the morning and all arrivals must have a facial mask to enter the building, remain socially distant from others and use hand sanitizer upon entry.
  • The Einstein School reserves the right to conduct contactless temperature checks on any individuals entering the school or at any time while on the campus.
  • Students and staff must have a parking permit to park in available parking areas adjacent to the building.
  • The Einstein School has leased additional off-campus parking at the Dr. Pepper Starcenter location at 4020 W. Plano Parkway. No one is permitted to walk between it and the parking lot due to traffic conditions on Plano Parkway. Shuttle transportation will be provided, and hand sanitizer will be available in the shuttle. Masks are required and passengers will be limited to two at a time. High-contact areas will be disinfected after each trip.
  • Dismissal will be at 2:50 for Lower School students and students will exit through Suite 132 and the cafeteria door. Students must have a facial covering during dismissal and pick-up, even while waiting outside.
  • After-school care will not be provided at the present time but will be revaluated after full in-classroom reopening.
  • Dismissal for High School will be at 3:45 and students may leave through the various direct exits to the parking lot from within the Einstein School.
  • Hand sanitizer will be placed at each exit and students will be encouraged to sanitize hands prior to exit. Again, students must have a facial covering during dismissal and pick-up, even while waiting outside.

Access to the Einstein Campus will be significantly limited for the foreseeable future. We will use Zoom conferencing and virtual meeting options to limit campus visitors. All visitors who require in-person meetings must pre-register and obtain approval to be on campus. All permitted visitors must comply with the following criteria:

  • All visitors must submit the COVID-19 pre-screening form.
  • If visitors have COVID-19 symptoms, or are lab confirmed with COVID-19, they must remain off campus until they meet the criteria for re-entry.
  • All individuals entering the building will be required to wear face coverings.
  • Volunteers are not allowed to visit the Einstein campus at this time (including mentors, college representatives, guest speakers, etc.).
  • Any individuals permitted to proceed beyond the reception area must follow all safety and hygiene guidance.
  • Visitors must agree to notify the Einstein School if they have tested positive for COVID-19 within 14 days of visiting the Einstein School.
  • The Einstein School reserves the right to ask any visitor to leave the school at any time for any reason, at its sole discretion.
If meeting goals cannot be met through a virtual meeting, in addition to the health and safety measures listed above, the capacity of meeting or conference rooms will be below 50% of occupancy and attendees must be able to maintain recommended social distance while meeting. If unable to maintain social distancing within available rooms at below 50% occupancy capacity, further limiting of attendance will be required.

In addition to facial coverings, other critical tools in protecting the health and wellness of students and staff are the continuous cleaning and disinfecting our campus and classrooms and individuals practicing good personal hygiene by properly washing their hands and the frequent use of hand sanitizer.

  • The Einstein School has contracted with Disinfx to regularly disinfect the campus and all surfaces.
  • Disinfx will regularly monitor the Einstein School’s high-contact points and surfaces for microbial levels and to spot treat when necessary. They will provide urgent disinfection services should a COVID-19 laboratory-confirmed case occur in regard to an Einstein student, staff member, or authorized visitor that has been on campus.
  • Dedicated cleaning staff have been arranged to continuously clean and disinfect all high traffic and high-contact surfaces throughout the school day and each classroom and restroom will be cleaned and disinfected throughout the day.
  • Cleaning staff will wear personal protective equipment (PPE) during work hours.
  • The Einstein School has purchased and installed new contactless hand sanitizer stations. These new dispensers have been placed in high traffic areas and will be available continuously throughout the day.
  • Bottles of hand sanitizer will be in each classroom and other common areas which all persons entering the Einstein campus or classroom must use.
  • Students, staff, and permitted visitors must regularly wash or sanitize their hands, including before eating and following restroom breaks.
  • All students and staff must practice proper hygiene to include the practice of covering coughs and sneezes with a tissue, and if not available, to cover coughs or sneezes with their elbows. Used tissues should be thrown in the trash, hands should be washed immediately with soap and water for at least 20 seconds, and hand sanitizer should be used.
  • Students and staff will limit the use of shared supplies when possible. If students and staff cannot avoid sharing certain items, those items should be disinfected before and after each use.
  • Students and staff are not to share personal items, including personal supplies, cell phones, IT equipment, and food or beverages.
  • The Einstein School has purchased new individual desks for the majority of campus classrooms. These new desks will allow for better use of the classroom space as well as permitting the maximum social distancing between students.
  • Classroom size has been adjusted to accommodate social distancing to the extent possible.
  • Plexiglass shields have been installed on the desks to increase protection and separation between students.
  • Students must sanitize their hands upon entering and leaving the classrooms.
  • All high-contact areas in the classrooms will be sanitized between class periods by staff members.
  • Classroom doors will normally remain propped open to allow for additional ventilation during class and fully opened in between classes to limit the need to touch doors or handles.
  • Additional supplies are being ordered to reduce the use of communal supplies and items that are used by more than one student and will be sanitized before and after use to the extent possible.
  • In any classrooms where students are regularly within six feet of one another, additional hand sanitizing will be required.
  • Students and staff participating in Zoom classroom instruction, conference calls, teacher office hours, or any other classroom-related virtual meetings are required to comply with the Einstein Dress Code and the Student Handbook.

Common areas include the cafeterias and the spaces that are used for meetings and collaboration. This includes the music room, robotics lab, testing rooms, conference rooms, and other meeting rooms.

  • Facial coverings are required to be worn by all students and staff in common areas.
  • All students and staff will be required to use hand sanitizer when entering and exiting common areas.
  • Staff will schedule and ensure that adequate spacing and social distancing are maintained.
  • Students and staff will sanitize their spaces before and after use.
  • The number of students in a common area will be based on social distancing practices and should not exceed 50% of the occupancy limit for that area.

In order to reduce movement through the hallways and to enable social distancing, the Einstein School has adjusted the lunch periods.

  • There will be only one lunch period for all grade levels at the end of 4th period.
  • Students will have lunch in designated classrooms.
  • Students and staff are encouraged to participate in the Einstein Lunch Program which will allow staff and students to order lunch through several local lunch partners. The following are the current partners and projected days of availability:
      • Jason’s Deli – individual box lunch available five days a week with set menu items
      • Chick-Fil-A – individual lunches available on Tuesdays and Thursdays
      • Papa John’s Pizza – available on Wednesdays and Fridays – slices of pizza will be individually boxed by school staff and delivered to students
      • Jimmy Johns – available on Fridays
      • Raising Cane’s Chicken – available on Mondays
  • Students and staff ordering lunch outside of the lunch program through delivery services must be aware that only pre-paid, contactless delivery will be permitted; delivery personnel will not be permitted to enter the campus. Delivery containers will be left at the Suite 132 entrance. Staff will place delivered lunches in the area outside of the reception area and students may only pick up orders during the designated lunch period. Due to Texas facial covering requirements, eating will not be permitted in classrooms during classroom instruction. Sharing of food, water bottles, or beverages is strictly prohibited.
  • The use of the atrium water fountain is strongly discouraged. Students and staff are expected to bring reusable water bottles and take them home to be cleaned daily. Reusable water bottles are available through the Einstein Spirit Wear store.
  • Dedicated cleaning staff will continuously clean and disinfect each Einstein restroom.
  • Staff and students must wash hands with soap and water for at least 20 seconds prior to exiting a restroom.
  • Proper handwashing techniques will be reinforced, and messaging and reminders are posted throughout the campus.
  • Contactless soap dispensers have been installed in all Einstein restrooms.
  • Contactless hand sanitizer stations are located outside of all Einstein restrooms.
  • Students and staff are strongly encouraged to use only the restrooms located within the Einstein portion of the building.
  • Einstein cleaning staff are not responsible for the cleaning of the common restrooms located in the atrium of the building.
  • The Einstein School will use school-provided iPads for certain Art classes, and students must purchase their own styluses for use with these iPads.
  • Students must use their own art supplies and the majority of physical artwork will be done off-campus to avoid sharing equipment, utensils, and supplies as much as possible.
  • Cleaning and sanitizing of shared materials and the art area will take place before and after each class.
  • Group practice sessions for the Drama Department and the Einstein Players will adhere to social distancing guidelines.
  • Off-campus performances of the Einstein Players will be conducted in accordance with local regulations and restrictions as well as theater guidelines. Performances, procedures, and the number of attendees may be adjusted based on the health and safety of the performers and the orientation of the event.
  • All fine arts performances will be streamed online and recorded when possible.
  • All physical activities, including Einstein Athletics and the use of the Beam system, are suspended at this time.
  • All large events, such as dances and off-site events with school-provided transportation, are suspended until further notice.
  • Smaller off-campus field trips with parent-provided transportation may be arranged subject to proper social distancing practices. Carpooling to these events is prohibited.
  • On-campus events may be held subject to social distancing requirements.
  • Virtual and online activities will be planned and offered for various clubs.
  • Virtual field trips will be considered if possible.
  • Meet-the-teacher day, parent conferences, etc. will be held through Zoom conferences.
The Einstein School will continue to hold emergency drills including, fire, severe weather, and lockdown as appropriate and with advance notice to parents. A staggered schedule may be used to avoid overcrowding and to maintain social distancing. After each drill, students and staff will be reminded that in an actual emergency, they must evacuate without delay and without the staggered evacuation that will occur during the drill.

We have a shared responsibility to help ensure the safety and wellness of our campus and its occupants.

  • Students and staff will participate in required training specific to newly developed health and safety requirements.
  • Digital media around the school will carry hygiene recommendations and safety instructions in addition to posters and other reminders posted around the school.
  • Parents should talk to their students about COVID-19 symptoms and prevention strategies and to remind students that if their child starts experiencing symptoms, the student should immediately notify their parent or if on campus, a staff member.
  • Parents should talk with their students about the health benefits of wearing a mask and social distancing at school, as well as the health benefits of washing hands and using hand sanitizer.

The above items are part of our commitment to the Einstein community during this unique and difficult period.  Should we find ourselves required to close the campus due to government directives and guidance, we strive to return to in-classroom instruction as quickly as possible. We appreciate your understanding, compliance, and support in helping us to maintain a safe and healthy environment while allowing us to pursue our passion of ensuring that the children of today are ready and able to succeed in college, their careers, and in life.